Cloudy Revenue Inventory Knowledge Base

Payment

The Payment object in Cloudy Inventory manages customer and vendor payment transactions for Sales Orders, Purchase Orders, Bills, and Invoices. It stores payment details such as payment amount, payment gateway, payment status, payment mode, currency, captured amount, refunds, and settlement information.

The Payment object integrates with Invoices, Payment Gateway, Transactions, Payment Schedules, Refunds, and Allocations, providing complete payment lifecycle management from payment initiation to settlement and refund processing.

Use of Payment in Cloudy Inventory

The Payment object is used to record, process, and track payments received from customers or payments made to vendors. It serves as the central payment record that connects invoices, payment gateways, payment schedules, transactions, allocations, and refunds.

Using the Payment object, organizations can:

• Record customer or vendor payments.
• Process payments through integrated payment gateways.
• Generate secure payment links for customers.
• Support both Full Payment and Partial Payment.
• Track payment status from Pending to Paid.
• Monitor captured, pending, refunded, and unallocated amounts.
• Allocate payments against invoices or bills.
• Manage payment gateway processing fees.
• Process refunds for completed payments.
• Maintain a complete audit trail of payment activities.

Business Purpose

The Payment object helps organizations:

• Receive customer payments securely.
• Track vendor payments.
• Support multiple payment gateways.
• Monitor payment settlement.
• Handle partial payments.
• Allocate payments to invoices or bills.
• Manage refunds and payment reversals.
• Provide complete payment visibility for Finance teams.

Key Features

• Customer Payment Management
• Vendor Payment Management
• Full and Partial Payments
• Payment Gateway Integration
• Online Payment Link Generation
• Multiple Currency Support
• Payment Allocation
• Settlement Tracking
• Processing Fee Tracking
• Refund Processing
• Payment Schedule Support
• Complete Payment Audit Trail

Checkbox Functionality

The Payment object includes checkbox fields that control payment processing behavior. 

Example Business Scenario

• Test Customer Inc. purchases 10 Sedan Cars.
• A Sales Order and Invoice are created for the order.
• The finance team creates a Payment from the Invoice.
• The Account, Invoice, Order, and Payment Gateway are automatically associated with the payment.
• The customer chooses Full Payment and pays USD 1,000 using the configured Stripe payment gateway.
• A payment link is generated and shared with the customer.
• After the payment is successfully processed, a Transaction record is created automatically.
• The payment status changes from Pending to Paid, and the payment is allocated against the Invoice.

SEE ALSO :

_____👉Payment Creation
_____👉Payment Schedule
_____👉Transaction
_____👉Allocation
_____👉Refund