Bill
The Bill object in Cloudy Business Ops 360 represents a financial document issued by a vendor or supplier that records goods or services provided along with the amounts payable. Bills are crucial for managing liabilities, tracking payments, and ensuring accurate accounting and reporting.
Bills capture essential information such as the Account, Legal Entity, Payment Terms, Due Dates, and Amounts. They also include address and location details, allowing organizations to maintain proper financial and operational compliance.
Key Features
- Link to Accounts and Legal Entities: Each bill is associated with a specific Account and Legal Entity, enabling precise tracking and reporting.
- Payment Management: Bills store Payment Terms and Due Dates to guide timely payments.
- Automated Amount Calculations: Fields like Total Amount Due, Total Bill Amount, and Total Tax Amount help finance teams track liabilities accurately.
- Integration-Friendly: The External Bill Id field allows integration with external financial or ERP systems.
- Address Tracking: Street, City, State, Country, and Postal Code fields ensure proper documentation for taxation and compliance.
Use Cases in Cloudy Business Ops 360
- Accounts Payable Management:
Track liabilities and ensure vendors are paid on time according to specified Payment Terms. - Financial Reporting & Auditing:
Automatic roll-ups and formula fields allow accurate reporting of Total Bill Amount, Taxable Amount, and Total Amount Due. - Purchase Order and External System Integration:
Bills can be linked to purchase orders or external identifiers for full traceability. - Automated Payment Allocation:
Total Allocated Amount and Total Amount Due fields help reconcile payments against bills seamlessly. - Compliance with Legal & Geographic Requirements:
Capturing address information and legal entities ensures adherence to regional taxation and corporate governance.
Bill Creation
Purchase Order Line to Bill Line Settings
| Purchase Order Line | Bill Line |
| Unit price | Unit Price |
| Item | Item |
| Item Variant | Item Variant |
| Quantity | Quantity |
| Vendor Discount % | Discount % |
| Vendor Discount Amount | Discount Amount |
| Vendor Discount Type | Discount Type |
| Tax Rate | Tax Rate |
| Tax % | Tax % |