Quote
A Quote in Cloudy Business Ops 360 is a formal document that represents a price proposal for goods or services offered to a customer. It outlines the items, quantities, discounts, taxes, terms, and total cost, providing customers with a clear snapshot of what they will pay if they proceed. Quotes are a critical part of the sales process, bridging the gap between an Opportunity and a confirmed Sales Order.
To learn how to create a quote in the system, see the Quote Creation section below.
Why Quotes Are Important
- Sales Transparency – Clearly communicates pricing, discounts, and terms to the customer.
- Faster Approvals – Gives customers an official document they can review and approve before proceeding to purchase.
- Error Prevention – Reduces miscommunication by capturing the agreed prices and terms in writing.
- Supports Negotiations – Helps sales teams adjust pricing or terms based on customer feedback.
- Opportunity Management – Quotes can be linked to opportunities, allowing pipeline forecasting to reflect real deal values.
Checkbox Functionality
- Sync with Opportunity → When checked, updates on the Quote automatically update the related Opportunity amount.
- Tax Exempt → When checked, tax calculations are bypassed for this Quote (useful for tax-exempt customers or special cases).
Best Practices
- Create Quotes Early – Provide quotes as soon as pricing discussions start to speed up the sales cycle.
- Standardize Terms – Use predefined terms and conditions for consistency and compliance.
- Leverage Discounts Wisely – Track discounting behavior through the Total Discount Amount field to maintain profitability.
- Review Validity Periods – Set reasonable Expiration Dates so quotes don’t stay open indefinitely, which can cause confusion later.
- Sync Strategically – Use Sync with Opportunity when you want your pipeline forecasts to reflect the most accurate quote amounts.
SEE ALSO :
_____👉 Quote Creation
_____👉 Quote Line Editor
_____👉 Generate Document
_____👉 Send Document Email